5 Medical Office Organization Ideas
It’s easy for a medical office to feel chaotic and cluttered. If you don’t have an organizational system in place, you can get caught in a dangerous situation while trying to locate important documents. Smart medical office organization is crucial, and it starts with having the right storage solutions. In this guide, we’ve shared 5 medical office organization ideas for office managers and administrators in need of a new strategy.
- Create a Mail Filing System:
Sorting through mail and medical documents can be a time-consuming process, which is why you should only do it once. With a sorting system like the Desktop and Mailroom Letter File Literature Organizer, you can create dedicated slots for unopened mail, bills, and unfinished paperwork. Once you’ve completed a task, you can move the relevant documents to another slot, so that you don’t waste time sorting through the same papers.
- Categorize Your Supplies:
Next, we recommend investing in a versatile storage solution for your medical equipment and miscellaneous supplies. Medical office organization requires clean and hygienic storage, which is why NSF shelving is so important. Certified by the National Sanitation Foundation, NSF products are tested to meet the highest public safety and health standards. Highly functional units like the 5-Tier UltraZinc Steel NSF Wire Shelving offer industrial-strength storage that can support up to 600 pounds per shelf, and are ideal for medical environments.
- Prioritize Your Work:
Office managers never run out of work, so they learn how to prioritize tasks in a timely manner, and not get bogged down with trivial errands. This takes discipline and planning. To help design a leaner organizational system, we recommend a storage solution like the 3-Tier Mobile Letter/Legal Office File & Utility Cart. Built with locking casters for easy mobility, this multipurpose cart includes a hanging file folder, utility shelf, and two mesh baskets. You can create a workflow that fits your office needs, so that big-picture items are finished first, and nothing gets lost in the shuffle.
- Embrace Mobile Solutions:
Medical offices can be hectic, and to facilitate a smoother work environment, it helps to have mobile furniture that you can quickly relocate when necessary. For example, you can use the Mobile Laptop Desk Cart as a sitting or standing desk. The lightweight frame rolls easily on 1.5” locking casters, so you can move it anywhere and continue working without interruptions.
- Store Backups in a Secure Location:
Finally, we highly recommend creating an emergency plan for your medical office. This should include an emergency bag with important phone numbers and backups of your vital documents, in case of a fire or security breach. As a medical administrator, it’s always better to err on the side of caution, so that you’re ready for any situation.
At Seville Classics, we love helping professionals transform their office storage, so that they can work smarter and more efficiently. For more organizational tips, visit our blog, Pinterest, or Facebook page and get inspired!